Privacy Policy

Our Donor Privacy Policy

The Homeless Families Foundation collects information on donors including their names, addresses, e-mail addresses and donation histories for contacting donors in the future and for internal record keeping purposes.

• It does not sell, trade or lend names, addresses, phone numbers or email addresses.
• To review personal information or request corrections, contact HFF at 651 W. Broad Street, Columbus, OH 43215-2749.
  

PRIVACY NOTICE FOR CLIENTS OF

THE HOMELESS FAMILIES FOUNDATION

A. What This Notice Covers

        1. This notice describes the privacy policy and practices of The Homeless Families Foundation, 651 West

            Broad Street, Columbus, Ohio, 43215.

        2. The policy and practices in this notice cover the processing of protected personal information for clients of

            The Homeless Families Foundation.

        3. Protected personal information (PPI) is any information we maintain about a client that:

                a. allows identification of an individual directly or indirectly;
                b. can be manipulated by a reasonably foreseeable method to identify a specific individual; or
                c. can be linked with other available information to identify a specific client. When this notice refers to

                    PPI, it means personal information.

        4. We adopted this policy because of standards for Homeless Management Information Systems

             issued by the Department of Housing and Urban Development.  We intend our policy and practices

             to be consistent with those standards.  See 69 Federal Register 45888 (July 30, 2004).

        5. This notice tells our clients, our staff, and others how we process personal information. We follow the

             policy and practices described in this notice.

        6. We may amend this notice and change our policy or practices at any time. Amendments may affect

            personal information that we obtained before the effective date of the amendment.

        7. We give a written copy of this privacy notice to any individual who asks. We try to offer a copy of this

            privacy notice to each client at or around the time we first collect personal information or at another

            appropriate time.

B.  How and Why We Collect Personal Information

        1. We collect personal information only when appropriate to provide services or for another specific

            purpose of our organization or when required by law. We may collect information for these purposes:

            a. to provide or coordinate services to clients
            b. to locate other programs that may be able to assist clients
            c. for functions related to payment or reimbursement from others for services that we provide
            d. to operate our organization, including administrative functions such as legal, audits, personnel, oversight,

                and management functions
            e. to comply with government reporting obligations for homeless information systems
            f. when required by law

        2. We only use lawful and fair means to collect personal information.

        3. We collect personal information only with the express knowledge or consent of our clients (unless

            otherwise required by law). We only collect personal information from you with your written consent.
 

C. How We Use and Disclose Personal Information

        We use or disclose personal information for activities described in this part of the notice. We may or may

        not make any of these uses or disclosures.

        a.. to provide or coordinate services to individuals;
        b. to carry out administrative functions such as legal, audits, personnel, oversight, and management

            functions;
        c. to create anonymous information that can be used for statistical purposes without identifying clients;
        d. when required by law to the extent that use or disclosure complies with and is limited to the

            requirements of the law;
        e. to avert a serious threat to health or safety if we believe the disclosure is necessary to prevent a

            serious and imminent threat to the health or safety or an individual or the public; and the disclosure

            is made to a person reasonably able to prevent or lessen the threat;
        f.  to report about an individual we reasonably believe to be a victim of abuse, neglect, or domestic

            violence to a governmental authority authorized by law to receive reports of abuse, neglect or

            domestic violence;
        g. to a law enforcement official for a law enforcement purpose (if consistent with applicable law and

            standards of ethical conduct).
        h. to comply with government reporting obligations for homeless management information systems

            and for oversight of compliance with homeless management information system requirements.

D. How to Inspect and Correct Personal Information

        1. You may inspect and have a copy of your personal information that we maintain. We offer to

            explain any information that you may not understand.

        2. We consider a request from you for correction of inaccurate or incomplete personal information

            that we maintain about you. If we agree that the information is inaccurate or incomplete, we may

            delete it or choose to mark it as inaccurate or incomplete and to supplement it with additional

            information.

        3. To inspect, get a copy of, or ask for correction of your information, talk to your Case Manager.

 

E.  Complaints and Accountability

        1. We accept and consider questions or complaints about our privacy and security policies and practices.

        2. All members of our staff are required to comply with this privacy notice. Each staff member has

            received and acknowledged receipt of our privacy policy.

 

                                                        Posted November 2006